商务英语写作Invitation and Thank-you Letters.ppt

Response to invitation letters Thank-you letter Refusal letter 1. Thank-you letter A letter of appreciation should always be sent after receiving: 1) gifts; 2) attendance as a guest; 3) an interview; 4) any of the great varieties of circumstances Thank-you letters 1. Begin with a statement of thanks. (State the general appreciation for what the reader has done for you.) 2. Be specific about which is appreciated, which reflects a sincere feeling of gratitude. 3. End with a positive and genuine statement. Languages in use General appreciation It was very kind of you to do… Your management’s combination of enthusiasm, competence and flair is very impressive. (贵公司管理层的热情、能力和资质给人留下深刻印象。 ) We were deeply impressed by… Please accept my sincere appreciation for… I’m writing to thank you for… Thank you very much for… Languages in use A sincere personal comment It was particularly helpful for us to learn… I hope one day I can have the opportunity to… I sincerely trust an opportunity will present itself to meet you at later time… I enjoyed the short stay at your home which is both delightful and memorable. Our trip to Canada was very much enhanced by your kind arrangements and hospitality. Languages in use Positive and genuine ending You should be very proud of your … I am looking forward to the opportunity to work with you… Wish you every success. Let work together for our ever greater success. Thank you both for your hospitality and kindness. Ms. Li Li Thank you so much for the very beautiful scarf. It is very kind and generous of you to have given it to me. I hope you have a wonderful time while you are visiting us on the Meredith campus. Barbara McKay 2. Refusal letter (formal) Mr. and Mrs. Barry Green regret that a previous engagement prevents their accepting the kind invitation to dinner at the home of Mr. and Mrs. John Smith on Monday, the fourth of April. Refusal letter (Informal) Dear Mr. Hudson, I regret very much that, owing to a previous engagement,