新世纪高职高专综合英语 2 unit 7.ppt

How to organize a meeting 1. Decide exactly who should attend the meeting. 2. Schedule a time for the meeting with the persons attending, making it clear what the meeting is about and how long it will take. 3. Schedule a place for the meeting that is conducive to discussion and does not allow interruptions. 4. Plan an agenda with a time schedule for addressing each issue. 5. Distribute the agenda well in advance of the meeting, asking for any modifications or additions. 6. Once the meeting starts there should be one person in charge who manages the meeting and facilitates discussion. 7. The meeting leader should stimulate and clarify communication, summarizing points made. 8. Consensus should be encouraged, but dont make that the endpoint. 9. If more information is needed for making decisions, schedule another meeting with homework assignments. 10. At the end of the meeting clarify what has transpired and what the next steps are. 11. Distribute a summary of decisions reached at the meeting, including the date and time of any future meetings. Tips 1. It is important to include all critical parties for a meeting, but any number greater than eight reduces the meetings effectiveness. Tips 2. The person running the meeting should be a facilitator who is there to listen, not an active participant. Tips 3. Meetings do not need to be held for lengthy reporting. Reports can be written and circulated for comments. Unit 7 Text A New Words Expressions particular ① a. of, relating to, or providing details 非常讲究的 e.g. The lady gave a particular description of the new sales promotion plan to us. ② a. worthy of note; exceptional 特别的，特殊的 e.g. She took particular care not to overcook the meat. 她特别小心不把肉烹调过火。 particularly ad. especially synonym: special, unusual, exceptional in particular especially e.g. The whole meal was good but the wine in particular was excellent. 整顿饭都很好，尤其是葡萄酒更好。 integral a. ① essential or necessary for compl