文件和记录控制程序(中英文).doc

文件和记录控制程序 1.0目的Purpose 对与管理体系有关的文件、资料和记录（含电子版）进行控制，确保所有使用部门使用的文件和记录（含电子版）都有效。 Control over documents and materials related to management system so as to ensure that all the documents and materials and records (electronic)used by each department are current and valid. 2.0 范围 Scope 适用于所有与管理体系等有关的文件、资料和记录（含电子版）的控制。 Applicable to the control over documents and materials and records (electronic) related to management systems. 3.0 职责 Responsibility 3.1管理者代表负责手册（质量手册、EHS手册）及程序文件的批准。 Management Representative is responsible for the approval of manuals (quality manual,EHS manual) and procedure files. 3.2质量部经理负责质量手册、EHS手册的审核，程序文件的复核。 QM is responsible for verification of quality manual, EHS manual , recheck procedure files. 3.3体系工程师负责质量手册、EHS手册的编制、更改和控制；程序文件的编写和三级文件的审核。 ISO specialist is responsible for compilation, alternation and control of quality manual and EHS manual and procedure documents and review the supportive documents. 3.4文控室负责检查文件编号、控制，外来文件的控制、管理。 Document Control Office is responsible for checking and controlling document numbers as well as regulation and management of external document. 3.5技术部负责技术、工艺、图纸的控制。 Technology Dept. is responsible for controlling of technology, technique and drawings. 3.6各部门负责三级文件的编写、编号及本部门所使用文件的管理。 Each department is responsible for correlative files’ establishment and numbering as well as examination and verification together with the documents management used by the said department. 3.7各部门对本部门产生的记录（含电子版）的准确性、完整性负责。 Each department is responsible for accuracy, integrity of record produced in it. 3.8各部门对本部门归口管理的记录（含电子版）进行标识、收集、编目、归档、保管和处理。 Each department’s personnel concerned shall conduct identification, collection, cataloging, filing, keeping and handling of the records under the management of such department in accordance with this procedure. 4.0 程序Procedure 4.1 手册、程序文件、三级文件及记录编号规则根据《文件和记录编号作业指导书》。 Manual , procedure documents, the supportive documents and records numbering rules reference Working instruction of numberin