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外贸英语函电 第十版 课件 CHP5 How to Write a Quotation Email.pptx

发布：2025-03-22约5.87千字共17页下载文档
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时间：2025.02DUFECHP5:HowtoWriteaQuotationEmail

目录StructureofQuotationEmailTipsforWritingaQuotationEmailSamplesofQuotationEmails030201

StructureofQuotationEmailPart01

Apersonalizedgreetingaddressestherecipientbyname,showingrespectandattentiontodetail,whichmakestheclientfeelvaluedandmoreinclinedtoreadfurther.AvoidgenericgreetingslikeDearSir/Madamasitmaygivetheimpressionofamassemail,reducingthechancesofengagement.PersonalizedGreetingIntroduction

Mentioninganypriorcommunicationorthesourceoftherequestcreatescontinuityandremindstheclientofthecontext,makingtheemailmorerelevant.LinkingtoPreviousInteractionForexample,iftheclienthadinquiredaboutaproductpreviously,statingAsdiscussedinourcallon[date]helpstheclientrecalltheconversationandunderstandtherelevanceofthequotation.ContextProvision

ClearListingofProductsandServicesClearlylistingtheproductsorservicesensurestheclientknowsexactlywhatisbeingoffered,avoidingconfusionandmiscommunication.

Includedescriptionsofeachitemifnecessary,highlightingkeyfeaturesandbenefitstohelptheclientunderstandthevalueproposition.PricingDetailsProvidingtransparentpricingdetailsbuildstrustandallowstheclienttoassessthecost-effectivenessoftheoffer.

Specifyanydiscounts,bulkpricingoptions,orspecialratesthatapplytoencouragetheclienttoconsiderthequotationfavorably.PaymentTermsClearlystatingpaymenttermsandoptionsgivestheclientaclearunderstandingofthefinancialcommitmentsinvolved.

Offeringflexiblepaymentoptionscanmakethedealmoreattractivetotheclient,especiallyiftheyhavespecificfinancialrequirements.010203QuotationPresentation

Aclearcalltoactionguidestheclientonwhattodonext,whetheritsschedulingacall,bookingameeting,orreachingoutforfurtherdiscussion.

Providingspecificdatesortimesforavailabilitycan

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