商务英语写作（修订版）第十三章课件.pptx

高等学校英语拓展系列教程

Chapter13MemosandMinutes备忘录与会议记录

ChapterContentsofthischapterI.Introduction13MemosandMinutesII.SampleAnalysisIII.SampleContrastIV.UsefulPatternsandSentences

ChapterI.IntroductionTheletterswediscussedinthepreviouschaptersaremostlywrittencommunicationbetweencompanies,whilememosandminutesarecommonformsofcommunicationwithinacompany.1.Memos2.Minutes13MemosandMinutes

Chapter1.MemosMemo,shortformemorandum,isasimpleandefficientmessagethatisusedtoremindpeopleofordrawpeople’sattentiontocertainmatters.Memorandum:aLatinwordwhichmeans“thingtoberemembered”.Hereitreferstoawrittenrecordorcommunication,asinabusinessoffice.13MemosandMinutes

Chapter1.MemosItusuallyomitstheletterhead,salutation,complimentarycloseandsignaturethatarecommonlyusedinbusinessletters.Itisefficientbecauseitconveystheauthorsideasquicklyanddirectlytothereader.Amemomaycommunicateinformation,announcepolicies,instructemployees,makerequestsorofferadvice.13MemosandMinutes

Chapter1.MemosMemo(orMemorandum)—Itisthewordwrittenatthetopcenterofthepaper.To—Itisfollowedbythenameofthereceiver.From—Itisfollowedbythenameofthesender.Date—Itisusuallywrittenin“MonthDay,Year”form.Itisbetternottowritethemonthinabbreviatedform.Subject—Itisthetopicofthememo.Itmustbebriefandclear.Body—Itisthemessageitselfandoftenwrittenbriefly.13Awell-writtenmemousuallyconsists:MemosandMinutes

Chapter1.MemosUseaconversationaltone.13Agoodmemobodyshall:MemosandMinutesSincethereaderandtheauthorarefamiliar,youmayuseordinarywords,first-personpronouns,butitdoesn’tmeanthatyoucanbecasualwithyourwriting.Amemowrittentosomeonelessfamiliar,particularlytosomeoneinahigherpositioninthecompany,canbeasformalasanyformalbusinessletters.

Chapter1.MemosBebrief.Asatoolofeffic