The Board of Management ofThe Chinese Permanent Cemeteries.pdf

1/19 Annex B The Board of Management of The Chinese Permanent Cemeteries Charity Donation 2007 ~ General Conditions of Grant ~ IMPORTANT NOTE Procedures and conditions set out in this document should be followed by all recipient organizations in executing the approved projects. Failure of which may result in termination / withdrawal of the approved donation. 2/19 1. USE OF FUNDS 1.1 Funds must be expended judiciously within the ambit of the approved project and in the most cost-effective manner to achieve the specified purpose(s). 1.2 Recipient organization (the Organization) should adhere to the itemized budget approved by the Board as detailed in Annex A of the Board’s approval letter and virement between cost items is not permitted. If there is a genuine and unavoidable need to make variations, prior approval from the Board must be obtained. 1.3 The Board will not be responsible for any financial outlay beyond the ambit of the approved project, nor will it reimburse project expenses incurred before the date of the approval letter. The Board will not normally support consumable items nor the Organization’s recurrent cost. 1.4 The Organization shall be reimbursed the approved amount of donation or the actual cost expended within the scope of the project, whichever is lower. If donation has been released to the Organization in advance, any unspent balance must be returned to the Board within 4 months upon completion of the project. 1.5 The Board will not consider request for supplementary funding. It is the sole responsibility of the Organization to top-up any remaining balance (when only part of the project cost is supported by the Board) or extra cost to ensure completion of the project without significant impediment in scale and in scope. 2. PROJECT IMPLEMENTATION 2.1 The Organization should advise the Board immediately in the event of any failure / anticipate