8 Simple Tips for E-Mail Management in （8个简单的电子邮件管理技巧）.pdf

8 Simple Tips for E-Mail Management in Microsoft Outlook The Definitive Guide for Lawyers, Accountants, Engineers, Architects, Programmers, Web Developers, Bankers, Entrepreneurs, Sales Executives …. in fact anyone who works on a Client, Project or Case basis. www.S |www.Addins4O Introduction Hi … Sanjay Singh here. I recently surveyed close to 10,000 readers and customers to find out if they needed help with filing and retrieving emails. This is what I found out… Many users still do NOT have a system for filing their emails. Even users, who KNEW they needed a system, were not using one … They either don’t have the time or enough information to get started. The top 3 reasons reported by users for not implementing an email management system are: Reason #1: Outlook’s built-in automatic filing tools (Rules and Auto-Archive) don’t seem to move things logically for me! I agree 100%! That’s why my tips #1 and #2 advise you to turn these features OFF. We’re going to show you an easier way… that still does not need anything outside Outlook. Reason #2: I don’t have the time. I think a reader said it best… When should I file? If I am busy with work then e-mails just build up, if I am busy with e-mails, my work does not get done. (John) In this report we’re going to give you a system that takes very little extra time but still gets all your filing done. In the next report, we’ll show you some additional tips to bring the time down to (almost) zero. Reason #3: How should I structure my email management system… there seems to be so many different ways of doing this. I like to keep things as simple as possible so I normally recommend to my clients… Create a folder structure inside Outlook that matches the way you file your paper documents. It makes it much easier to find emails (or for that matter anything) later if they’re all filed us