hats - a design procedure for__ routine business documents.ppt

* Key Concept: See slide #11. Rationale: See slide #11. * Key Concept: See slide #11. Rationale: See slide #11. * * HATS - A Design Procedure for Routine Business Documents Presentation by Prof.Ji; HATS: Introduction Use HATS to create documents that are easy to access, easy to navigate, easy to remember: Headings – to promote easy navigation Access – to promote the finding and understanding of information Typography排版– to promote ease of reading and clear levels of information hierarchy Space – to promote effective document design Readers need information quickly, so documents should ensure easy access to important information: Writing should be clear and concise. But before audiences read words, they must access the document Documents that are easy to access and understand are more persuasive and user-centered Use HATS: Headings, Access, Typography, Space HATS: Introduction Headings Headings are navigation signposts in table of contents Headings help guide readers through documents Headings announce forthcoming information HATS: Headings Table of Contents Introduction Background Problem Introduction This report overviews the history of air pollution in greater Lafayette, Indiana, and it discusses our ideas for reducing air pollution. Adequacy – Documents should have an ample number of headings to serve as navigation signposts Hierarchy – Use typeface字体, size, style, and alignment对齐to show different levels of importance and detail: HATS: Headings (con’t.) Background This section outlines the history of air pollution in greater Lafayette… The Early Years During the industrial growth of the early twentieth century… Access Readers should be able to find and understand important information easily To ensure easy access of important information: Use bullets or dashes, or for steps, use numbers. Note the architecture in this presentation Use graphics such as tables, graphs, process charts, and photographs HATS: Access Graphics – Think of yourself as an