Basic Introduction to Bidding for Intl Asso Congress 如何申办国际协会类型会议.pptx

Basic Introduction to Bidding for International Association Congresses Tuesday 23rd of October 2012Who am I?WHO ARE YOU??WHY ARE YOU HERE?Any special issues??The 10thWorld Congress of Hammer Toes will be organised in ….MeetingambassadorIntassociationLOBBYINGLOBBYINGPREL. BOOKINGSANALYSIS RESEARCHBIDRESEARCHEXAMPLE OF A BID PROCESSAssociationsLOBBYINGEXAMPLE OF A PROCESSAssociationsEVALUATIONSITE INSPECTIONSITE VISITMEETINGPRESENTATIONDECISIONLOBBYINGTeamwork in the destinationSecuring venues accommodation= ConventionBureauResearch AnalysisBidThe CityVenuesDMCsPCOsUniversityHotelsSite-inspectionSuppliersEvaluationThe MeetingDecisionBEFORE….. ….. even thinking of starting the process for bidding……I have to know my destinationKEEP UPDATED!!What makes me better thanmy competitors?How do I tell?Business intelligenceMeetingambassadorIntassociationLOBBYINGLOBBYINGPREL. BOOKINGSANALYSIS RESEARCHBIDRESEARCHEXAMPLE OF A BID PROCESSAssociationsLOBBYINGEXAMPLE OF A PROCESSAssociationsEVALUATIONSITE INSPECTIONSITE VISITMEETINGPRESENTATIONDECISIONLOBBYINGAnalysis researchClose cooperation between CVB - local PCO -meeting Meeting ambassadorAn individual with high profile within hers/hisarea of knowledge and with a good nationaland/or international networkMeeting ambassadorInvites Front personLobbyistMust be supportedMust be educatedShall have the gloryLobbying (the meeting ambassador)Organising information on the meetingGuidelines/Request for proposalsAsk the associationInternetNo guidelines?Understanding the clientHistory of the congressICCA/UIAInternetLocal member of the associationBoard memberColleagues in the industry (CVB, PCO, venues)Previous destinationsINFORMATION FROM ICCAAvailabilityOther events?Better events? – YieldingCostAre there any fees for hostingthe meeting?Is it worth it?Who can pay?Support LocalNationalRegionalEuropeanCompetitors analysis If I get to know!I make a SWOT on thecompetitorsShall I go for it?Does it fit in?Can I beat my competitors?Do I have the